The Business and Finance Bureau acts as a monitor ensuring that all regulatory functions of key areas are maintained and efficiently handled in accordance with the state, federal and departmental laws, policies and regulations pertaining to financial activity, as well as technical support to all areas of the Arizona Department of Juvenile Corrections (ADJC) by establishing proper financial and regulatory procedures. The Bureau provides a variety of mandatory, periodic and ad hoc financial and performance measure reports to federal agencies, Governor's office, State legislature, and to all levels of management at ADJC. The Bureau works closely with the Department of Administration's General Accounting Office, the State Procurement Office, and the Surplus Property Management Office.
Budget Office - (602) 542-0461
The Arizona Department of Juvenile Corrections (ADJC) operations are funded by the State General Fund, earnings from the State's Permanent Land Fund, Education (K-12 Basic State Aid), the Criminal Justice Enhancement Fund, county contributions to the Local Cost Sharing Fund, and several other federal grants and non-appropriated funds. An annual budget request is submitted to the Governor’s Office of Strategic Planning and Budgeting (OSPB). After the budget is enacted, the Budget Office is in charge of the allocation and monitoring / analysis of expenditures, compliance with legislative and executive intent, and ensuring the Department’s adherence to the budgeted amount. This involves collaboration with ADJC Human Resources on position control and with the ADJC Business and Finance Bureau, tracking expenditures and developing processes to improve financial operations. It also involves forecasting revenues and submitting financial reports to OSPB.
The Budget Office advises the Director and other members of the executive staff on all budget matters affecting the department, while serving as the department’s liaison with the OSPB, Joint Legislative Budget Committee (JLBC), Arizona Department of Administration Capital Improvement, Business Re-Engineering Arizona (BREAZ), and other budget-related entities or projects.
Financial Services - (602) 542-3327
Financial Services represents the Department in inter-agency and inter-governmental forums. Financial Services provides technical support and oversight of all financial matters, including administrative support to HRIS users. Financial Services is comprised of :
- Accounting - The Accounting Section processes financial transactions such as payments to vendors, payments to employees for travel, deposits, expenditure transfers and budget transfers, youth trust, parental assessment; and restitution. It also provides financial statements and management reports as well as accounting and Arizona Financial Information System (AFIS) system support.
- Payroll - The Payroll Section tracks time and attendance and distributes paychecks for all ADJC employees, accounts for leave balances accurately and timely, and provides payroll information to employees, timekeepers, and the Department's Human Resources Unit.
- Grants - Responsible for the coordination of the Department's grant program. This unit works with the appropriate program areas to identify the availability of funding opportunities for the Department, assembles the appropriate financial data and assists with the development of proposals in the pre-award phase, and monitoring of grant awards in the post-award phase. The Unit also acts as the liaison between the Department and governmental granting agencies.
General Services - (602) 542-4121
General Services provides support for the ADJC Central Office Building which includes front desk security, mail receipt and distribution, Central Office vehicle fleet services, and tenant services. This unit also acts as a liaison for service and maintenance to all ADJC business machines.
Procurement Services - (602) 542-6678
Procurement Services responsibilities are, but not limited to, the procuring of equipment or supplies, establishing Agency contract for goods and services, contracting for professional services and intergovernmental and inter-agency service agreements for the Department.
Occupational Safety - (602) 525-3393
Occupational Safety and Environmental Services coordinates, meets, and consults with the regulatory authorities to ensure compliance with laws, rules, policies, and orders avoiding, where possible, the assessment of regulatory penalties for avoidable violations. Develops and maintains mandatory compliance programs, ADJC's safety policies, and to notify employees, offices, of unsafe work practices, methods to avoid them, and corrective actions required to mitigate the condition.
Warehouse Services - (623) 869-9050, Ext 62152
The warehouse, located at Adobe Mountain School, acts as the central receiving point for all deliveries. The warehouse provides support to ADJC by stocking supplies, such as canteen items, janitorial, equipment, clothing, and any general items needed for use by the facility.