What is a Public Record?
- Pursuant to Arizona Revised Statute, A.R.S. §§ 39-121, 39-121.01, and 39-121.03 specific and identifiable public records are to be made available to the public for inspection and copying.
What is a Public Record Request?
- A valid public record request is for a specific and identifiable public document. The document is identified so a staff person of the agency is able to locate responsive documents. Identification includes any combination of the following information: name of document, subject matter, date, location, persons involved, specific incident, etc. Note: Requests for information that does not currently exist or which may require the production of creating new reports may not be accommodated.
Requests for records must include the following:
- The name, address, and daytime telephone number of the requestor;
- The affiliation or association of the person;
- A statement of the exact data requested;
- A statement identifying the distribution of disclosed information, and whether it is for a commercial or non-commercial purpose;
- The signature of the requestor accompanied by a LEGIBLE copy of a valid, signed, government-issued picture identification, such as a Driver’s License; and
- A notarized authorization to release information signed by the individual whose information is being requested:
i. If it is a juvenile under the age of 18, a signed release by the juvenile’s parent and/or legal guardian; and
ii. If it is a former juvenile over the age of 18, a signed release by the juvenile.
iii. ELECTRONIC SIGNATURES ARE NOT ACCEPTED
- Documentation establishing your authority to request and obtain the copies requested, such as a court order.
What records are not considered public?
- The Arizona Department of Juvenile Corrections (ADJC) releases information on juveniles only to criminal justice agencies, their staff, and/or other selected agencies, or approved persons on a need-to-know basis in compliance with state statutes, regulations, and applicable federal laws and regulations. Information regarding specific juveniles shall be released to the public only with the proper authorization or by court order or as authorized by A.R.S. § 8-208. If a public record does contain personally identifiable information, such information will be redacted prior to being made available to the requestor.
What is the Department policy related to Public Records Requests?
- See Policy 1120 and Procedure 1120.01 et seq.
What is the cost?
- There is no charge to view public records. Copies of public records for non-commercial use are available for 10 cents per page. This charge applies whether the copies are on paper or electronic. Depending on the information requested, there may be a $10/hour labor charge.
How do I make a Public Records Request?
Public records requests are managed by the ADJC Public Records Unit, (602) 542-4302, [email protected]. Requests may also be faxed to (602) 364-3524 or mailed to 100 North 15th Avenue, Suite 103, Phoenix, Arizona 85007. Please provide an email address with your request.
For media inquiries, please contact [email protected].